About Resource Guru

Resource Guru is a resource scheduling tool that helps busy teams keep projects on track. It offers a fast, flexible way to schedule people and assign work for any type of project, at companies big and small. Project managers and team leads rely on Resource Guru to boost employee productivity without burning them out. It gives them full team visibility in one calendar and makes it easy to create and edit bookings in seconds and resolve scheduling problems on the fly. With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find the resources you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads. Built-in leave management features make it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making project forecasting and budgeting a breeze. Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails. Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms - thumbnail
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need - thumbnail
Resource Guru Software - Run reports on utilization, billable hours, time off, and more - thumbnail
Resource Guru Software - Manage sick days, vacation, and any other types of leave - thumbnail
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams - thumbnail

Resource Guru pricing

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$3.00/month.

Starting Price:
US$3.00/month See pricing details
Free Version:
No
Free trial:
Yes

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Resource Guru Reviews

Feature rating

Value for Money
4.5
Functionality
4.3
Ease of Use
4.7
Customer Support
4.7
5 reviews of 423 View all reviews
Myroslav
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 03/02/2020

Simple and very easy to use resource scheduling\tracking app.

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Kt
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 25/11/2022

Great piece of software

Pros

Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service

Cons

No negatives to be honest it’s a better piece of resourcing software than I’ve ever used

Verified Reviewer
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
1
Features
1
Ease of Use
1
Customer Support
0

1
Reviewed on 08/07/2019

Glorified spreadsheet

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Karla Stephanie
  • Industry: Cosmetics
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
4
Customer Support
4

4
Reviewed on 26/09/2022

Good Knowledge Base

I have had a good experience with this so far. Compared to the previous software we've used, this is much better and easier especially for a bigger team.

Pros

I like how organized this tool can be. For our account, updates are constant and this tool will help us make sure that the team is updated. You can also engage with your team within the card especially if you have any clarifications or questions.

Cons

Knowledge Base Alerts - this part needs improvement. I wish there is a way to notify the team using the knowledge base alerts that would notify them right away instead of checking the "lightning bolt. Changing it to yellow isn't enough. It would be better if there is a sound made to make sure that the team will know that it is a must if you will receive a knowledge alert.

Andrew
  • Industry: Oil & Energy
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
5
Customer Support
4

5
Reviewed on 21/11/2022

Does everything we want

Very positive

Pros

A very easy to use and intuitive piece of software. Easy to plan a schedule months in advance and keep on top of near-constant changes that our industry throws at us.

Cons

We don't use the calendar synch as it caused problems I think because we are still running an older version of Outlook. We are in the process of switching to 365 so will try again.

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