About Metatask

Metatask simply organizes and manages internal projects to enhance the business workflow. It helps define daily business tasks in a sorted way through to-do lists, instead of complex BPMN diagram and flowcharts. It helps managers, entrepreneurs and admins keep a check on the progress of daily tasks assigned. Metatask minimizes confusion, paperwork and limitless email threads. Users can easily extract important files attached in your email, chat or comments. It makes sharing project related information hassle-free. The user-friendly templates allow users to start new projects for the entire team in a couple of minutes. Ensure that all the projects and requests are approved quickly by using approval tasks. A simple process editor lets users quickly allocate repeatable projects. Role-based allocation of jobs is easy with Metatask. Data forms will assist in collecting project related data. A smooth workflow can be created between people working on the same project.
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Metatask pricing

Metatask does not have a free version but does offer a free trial. Metatask paid version starts at US$6.00/month.

Starting Price:
US$6.00/month
Free Version:
No
Free trial:
Yes

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Metatask Reviews

Feature rating

Value for Money
4.8
Functionality
4.3
Ease of Use
4.7
Customer Support
5
5 reviews of 25 View all reviews
Kunal
  • Industry: Internet
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 08/11/2017

One of the best task management tools I've used personally.

Pros

The minimalism of the UI makes it so much nicer to look at. Ease of access and use is also pretty awesome.

Cons

By default, it sends way too many notifications via email. Easily fixed in settings though, so not a huge problem.

Response from Metatask

Thanks a lot for your feedback!
We are very happy that you liked our product. In regards to email notifications - we going to adjust our default settings to send less of these to new users.
Thanks for a suggestion.

Replied 16/11/2017
Michael
  • Industry: Construction
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 23/01/2020

If you need to get employees to consistently follow ANY process, check out Metatask

The support level is almost super human. They respond with answers and solutions very quickly and are always open to customer feedback and feature requests.

We mainly use the software to make sure that our Operations people follow a consistent process. It also allows them to suggest improvements and then see exactly where their suggestion goes and they can feedback at the end of the review process. It connects them with the business more closely and they feel they are being listened to. We have only deployed this about 45 days ago, but I can only see us adding more and more processes. We don't include our sales staff in Metatask at the moment, but we take on the added expense because of how well it works and how much time it saves and how many mistakes it prevents.
This may not be an exact fit for your needs, but it is easily worth the time to go through a trial and figure that out. For us it was near perfect.
Highly recommended; one of the best improvements we've made to workflow in 13 years of being in business.

Pros

Very straightforward to set up "Templates" for processes. Very easy to set up users and groups (allowing processes to be quickly updated when staff changes). Actually creating processes takes some time, but mainly because of how much automation can be built into the system. The pricing is very straightforward and very fair for the features provided.

Cons

The website interface is great and very well executed, however, I wish there was a mobile app, just so that I could set up notifications on the tablets we have distributed to our manufacturing staff.
There is not currently the ability to display some fields while hiding others based on a previous answer within the same task step, but I believe this is a feature that is being worked, and it is pretty easy to get around.

Alternatives Considered

Process Street, Zoho Desk, Slack and Kissflow

Reasons for Switching to Metatask

Feature set versus price was a large factor in deciding to go with Metatask, as was the level of support I received during my free trial. The level of support has not changed as I transitioned into a paying customer.

Response from Metatask

Thanks for a great feedback! Conditional form fields are already planned among some other great features for this year!

Replied 24/01/2020
Verified Reviewer
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
1
Features
2
Ease of Use
1
Customer Support
5

2
Reviewed on 10/11/2017

To simple

This is neutral for me. I think it is good option for non complicated tasks in teams. It is very bad for tasks which containes very complicated tascs conneced with many files.

Pros

Nice, clear and brigt look. Very useful group chat in one task. Very useful option is also that this is connected with date and hour of modification.

Cons

Lack of possibility to add files connected with task to share them with others - it would be very useful.

Response from Metatask

Hello there! Sorry to hear you were not able to configure your process to share files the way you wanted. Metatask have multiple options for collecting and sharing files and documents between process or task participants (file attachments in task comments, file attachments in data form). We would be happy to help you configuring your workflow the right way for sharing files - please just contact us in support chat within Metatask app.

Replied 15/11/2017
Mike
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 03/08/2021

Excellent tool for managing workflows

Does what it sets out to do very well, and is very reasonably priced.

Pros

Sharp focus on a simple, visual, intuitive way to manage workflows / business processes. It's very easy to get started and the tool is easy to use and understand. Like the Office 365 option for authentication and the integration with Slack for notifications. The ability to group steps, implement approvals, configure conditional steps, set up user roles is all very useful and straightforward to implement.

Cons

No way to link multiple processes together

Verified Reviewer
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 28/11/2017

Using Metatask for about a year to manage all our admin processes.

I can take my iPhone and quickly check the status of all things going on, at a glance. This gives me a great peace of mind. Employees now have a good understanding what and when needs to be done, they see every step and who is responsible. We are saving tons of time without syncing-up in emails as before.

Pros

I was looking for a way to systematize our HR and IT-related processes like onboarding people, terminations, leave requests, clients setup etc. Metatask has light and clean user interface and it was easy to setup all my workflows; inside the app they look like a list of steps that needs to be done.
Setting due dates: I like the flexibility to use business or calendar days and to have customized holidays schedule.
Available tasks inbox: I like to assign tasks to departments instead of specific employees, we have more than one person who can handle HR and IT related tasks and this was very handy.
Chat tool: I like that comments when added appear instantly, like in Slack or Skype, we use it for a quick chat about tasks.
Zapier: using it to send emails from a process and save documents to G-drive.
Forms: I like how forms are used to collect and transfer data from task to task.

Cons

After a year of using we feel a need for more advanced features: conditions to exclude or include some tasks, some way to have request/approval workflows.
Definitely, needs at least some reports and export to CSV or Excel.

Response from Metatask

Thanks for a great feedback!
A lot had changed since 2017 - all features you've mentioned in "Cons" are already available to all our users! Even on our basic plan you can use advanced features like Reports, Conditions, Nested tasks and many more!

Replied 15/11/2019

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