Trello

Pros

Honestly, there are so many things to like about Trello, how user-friendly it is, you can literally teach anyone how to use Trello in less than 20 minutes.
Super easy for people who are starting doing project management, visually a blast and you are able to have full visibility of stages and day-to-day tasks.
Managing backlog is super easy and you are able to truly focus on what is important and not feel like you leaving anything out.

Cons

If you are looking for a more confidential set type of tool maybe Trello is not your thing. Some of the projects I manage need some part to be public and others to be more on the low and since Trello is more focus on open collaboration I find myself needing to share classified files outside the tool which can complicate and confuse my peers, but honestly is more of the project itself than the tool.

Alternatives Considered

Reasons for Choosing Trello

Switched From

Reasons for Switching to Trello

Pros

We have a remotely dispersed team, and users at all levels of familiarity/interest in software tools. Trello is the only tool that has ever stuck and that our users have continued to use without constant prodding. It's simple enough to look like a structured wall of post-it notes for users who want that, but has enough granular controls that other users can label/colour-code/due-date to their heart's content. The UI is very well structured and both sets of users can happily co-exist. It also allows easy colloboration with our external development team.

Cons

Sometimes I feel during busy periods that I lose track of individual updates (due to the sheer volume). I end up having to go board by board and card by card to ensure I don't miss something. Having a better system to watch certain cards/lists would help filter this.

Pros

I can't say many positive things, the truth is that although the application fulfills enough of what was promised in everything it falls short.

Cons

Problems of all kinds from alerts to the lack of update of tasks, we used the tool to organize our projects a bit but it was counterproductive, it was not updated on time so the tasks did not appear done, did not sound or send the alerts.

We lost on several occasions the projects that we already had organized.

It was a total fiasco but hopefully they will correct it over time.

Pros

Trello is amazing or solopreneurs and small teams where you may be managing juts a couple of VAs. It llows you to easily create tasks with detailed descriptions, checklists and attachments or links to other resources. From there you can assign the tasks, set deadlines and keep all communications about the task or project all in one place. Our team has several boards that we use for managing the business and each one helps us stay on task and in communication in between regular team meetings.

Trello is also great because it is ver intuitive as a kanban board and allows multiple views for different learning styles and organization methods ( list view, calendar etc) so everyone can find a way to make it work for them.

We recently upgraded a tier so that we could add deadlines and assign subtasks to people and its a game changer for supporting workflows. Also, having the abiliy to add Zaps with other software tools is amazing for if you want to automatically assing some workflows for things like appointment bookings or payments.

Cons

The one thing that is limiting about Trello is you cannot create dependencies for tasks. If one deadline gets bumped there is now way to automate the timeline udates to the rest of the project - this has to be done manually (ugh). Also, the deadlines in the checklists do not show up in the personal board view, so if you have team members who are looking for a daily dashboard of their assignments, they won't see the detailed tasks assigned to them, only the headline projects/cards.

It's because of this limitation that we are starting to look at other more robust project management tools like Notion or Asana that allow you to create those dependencies automatically and notify task owners of those changes.

Alternatives Considered

Reasons for Switching to Trello

Pros

I like the fact that i am able to clearly label and track multiple projects helps ease communication with project members and delegate tasks. It has a file storage option which is easy to use. As a team leader, am able to give access to different team member as per the project requirements. communicate with project members and delegate tasks.

Cons

Trello is unable to lock data for specific tasks