About Square Payroll

Square Payroll is a full-service payroll solution that helps small businesses pay employees through online payroll management and handle payroll tax. It can be integrated with a variety of payment processing tools, accounting software, and employee management systems including Square POS, QuickBooks, and more, and offers tools for automated tax filing, payroll process automation, benefits management such as health insurance and more. The online payroll service allows businesses to track workers' compensation and ensure payroll compliance at all times. Square Payroll offers functionality to manage various employee types including salaried employees, hourly employees and contractors. The running payroll functionality allows businesses to pay employees and contractors based on their hours worked during a defined pay period, with data automatically pulled from the Square Point of Sale app. Square Payroll also automatically calculates paid time off, hours worked and total labor cost for each employee. Square Payroll also helps businesses automatically file taxes including new hire reports, W-2 forms and federal and state payroll taxes. Other key features include integrated timecards, employee benefits offerings and direct deposits. Square Payroll pricing is based on the type and number of active employees a business has. The Square Payroll Android app and iOS app provide users with on-the-go payroll management with features such as sick leave tracking, vacation tracking, payroll calculation, timecard access, access to pay stubs, automatic payroll setup, payroll processing and more.
Square Payroll Software - Mobile login
Square Payroll Software - Payroll reports
Square Payroll Software - Timesheet hours
Square Payroll Software - Benefits
Square Payroll Software - Dashboard overview
Square Payroll video
Square Payroll Software - Mobile login - thumbnail
Square Payroll Software - Payroll reports - thumbnail
Square Payroll Software - Timesheet hours - thumbnail
Square Payroll Software - Benefits - thumbnail
Square Payroll Software - Dashboard overview - thumbnail

Square Payroll pricing

Square Payroll does not have a free version but does offer a free trial. Square Payroll paid version starts at US$40.00/month.

Starting Price:
US$40.00/month
Pricing Details:
Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month
Free Version:
No
Free trial:
Yes

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Paychex Flex

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QuickBooks Desktop Enterprise

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ADP Workforce Now

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Square Payroll Reviews

Feature rating

Value for Money
4.5
Functionality
4.5
Ease of Use
4.5
Customer Support
4.5
5 reviews of 552 View all reviews
Mike F. Mike F.
  • Industry: Sports
  • Company size: Self Employed
  • Used Monthly for 2+ years
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 30/04/2021

Hassle Free Payroll Solution

I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending out tax forms or other financial obligations. Controlling payroll from on easy to use hub is a great value, and it only costs a small monthly fee per contractor.

Pros

I am a sole proprietor/ LLC, with independent contractors as opposed to full/part time employees. I absolutely love that Square Payroll manages every facet of fund transfer including submitting tax form to my contractors, essentially taking care of my responsibilities as an employer.

Cons

The employer dashboard and features are pretty basic and may take some to get used to what functionality is available. The users, my hires, have not experienced any problems or difficulty, so that's the most important pat.

Alternatives Considered

SurePayroll

Reasons for Switching to Square Payroll

I was already previously using SquareUp payment transactions so it made sense to keep everything on one platform
Bryan H. Bryan H.
  • Industry: Arts & Crafts
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 15/06/2021

The Perfect Solution for a Small Business Owner

We could not be happier with the Value of Square Payroll for our small business. It was exactly what our business needed and we love it. We were very nervous about taxes and getting folks paid correctly not being business owners before. Square Payroll made it incredibly easy to get setup, and then they just take care of it all. Then we get nice reports to get to my accountant, and all of the information you may need you can dowload at any time. It's an incredible value.

Pros

The ease of use and setup of Square Payroll was incredible. It honestly is a plug and play type of software. Being a new small business owner Square Payroll was exactly what we were looking for. It's also great to have a one stop shop. We use Square Point of Sale in our shop, and to be able to get all of the sales information as well as payroll information from the same place is incredibly convenient.

Cons

Our small business runs payroll once a month. We wanted to run payroll on the 15th of each month. Changing/customizing the date on the monthly payroll was not an option (monthly runs on the 1st of each month). Not a show stopper by any means.

Alternatives Considered

QuickBooks Payroll and Gusto

Reasons for Switching to Square Payroll

We went with Square Payroll for the value and also already using square for our Point of Sale system it made it super convenient to have all in one place.
Neil K. Neil K.
  • Industry: Retail
  • Company size: 2-10 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 01/11/2021

Super Easy Payroll and Worker’s Comp solution

Pros

Extremely easy to run bi-weekly payroll. All reporting is handled for you.

Cons

It’s a little on the expensive side, hold times for support can be a little long but my questions have always been answered quickly enough.

Lori W. Lori W.
  • Industry: Food & Beverages
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
1
Ease of Use
1
Customer Support
1

2
Reviewed on 17/01/2019

If you cancel their service...BEWARE!

I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.

Pros

The software itself is fairly easy to utilize; however, if you happen to cancel your subscription beware as you will be on your own. I had reorganized and changed entities therefore, cancelled my Square subscription. When changing entities I acquired a new EIN for the LLC. Square has refused to provide W2's for my employees for the 2017 tax year for the Sole Prop EIN in which I used for the business while with Square. After several emails back and forth I just received confirmation that Square will not be completing W2's for my business as I cancelled my service.

Cons

Customer service is extremely difficult with square as a whole. If you have any type of problem you will pretty much be on your own to research the internet or review conversation on the forum.

Chandra D. Chandra D.
  • Industry: Cosmetics
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 28/08/2021

Payroll Basics Covered

Other than the additional Square account, I am/was super happy with the software. Perfect for startups and small businesses. I highly recommend!

Pros

I loved that this was plug and play ready, user friendly and made payroll less of a headache. Tracking hours, schedules and pay was extremely easy and they handled all the government paperwork after set up. Reminders were super helpful and I never missed payroll deadlines.

Cons

I didn't like that I couldn't activate previously canceled plans. Since the pandemic caused me to temporarily shutdown I had to cancel the service to save the monthly fee. I was super disappointed that I had to create a NEW Square account just to get access to the plan again. In doing so, I had two locations, two Square accounts and double the headache of managing. Honestly this was one the biggest reasons I decided to switch to Zenoti to streamline everything into one account and make management easier.

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