About ActiveCollab

ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license. Projects are split into tasks and subtasks. Tasks can be filtered by due date, assigned users or custom labels. Dependencies between the tasks can be set, so there’s always an exact order of tasks. Automatic rescheduling allows for the child tasks to automatically follow the change made to the parent task. Tasks can be viewed as a timeline (with shown dependencies), a kanban board, a calendar or a list. Users can track time and budget spent on each task, set hourly rates, send invoices directly from a project and export reports. Automatic reminders for clients can be set when payments are overdue. ActiveCollab offers a platform where all the communication (comments, discussions, reactions), projects, tasks and files are centralized. Support is provided online and via email. Monthly, yearly and one-time price plans are available.
ActiveCollab Software - ActiveCollab time tracking and invoicing
ActiveCollab Software - ActiveCollab task dependencies
ActiveCollab Software - ActiveCollab actionable tasks
ActiveCollab Software - ActiveCollab add-ons
ActiveCollab Software - ActiveCollab recurring tasks
ActiveCollab Software - Real-time progress
ActiveCollab video
ActiveCollab Software - ActiveCollab time tracking and invoicing - thumbnail
ActiveCollab Software - ActiveCollab task dependencies - thumbnail
ActiveCollab Software - ActiveCollab actionable tasks - thumbnail
ActiveCollab Software - ActiveCollab add-ons - thumbnail
ActiveCollab Software - ActiveCollab recurring tasks - thumbnail

ActiveCollab pricing

ActiveCollab has a free version and offers a free trial. ActiveCollab paid version starts at US$7.50/month.

Starting Price:
US$7.50/month
Pricing Details:
Free: For personal use or professionals getting started with smaller projects. Limited to the three seats included in the plan. Plus: For smaller teams that need a platform for collaboration and managing projects. Limited to the three seats included in the plan. Annual Billing: $7.5 for 3 members Monthly Billing: $9.00 for 3 members Pro: For larger teams and companies that need to overview the entire business and workflow in one place. Billed per member. Annual Billing: $6.25 per member / per month Monthly Billing: $7.00 per member / per month On-Premise: Buy ActiveCollab for lifetime usage. Pay once, install it on your server, and have unlimited users and storage. You’re in charge of server maintenance and have total control over your data privacy.
Free Version:
Yes
Free trial:
Yes

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ActiveCollab Reviews

Feature rating

Value for Money
4.5
Functionality
4
Ease of Use
4.5
Customer Support
4.5
5 reviews of 375 View all reviews
Aleksandar I. Aleksandar I.
  • Industry: Computer Software
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 04/03/2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Verified Reviewer
  • Industry: Religious Institutions
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

4
Reviewed on 10/11/2020

Self hosted or hosted, an excellent team tool

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Alternatives Considered

Asana, Basecamp and Trello

Switched From

Asana

Reasons for Switching to ActiveCollab

Primarily the ability to self host, and have a large team accessing without paying by user per month.
Mari-nella B. Mari-nella B.
  • Industry: Design
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
2
Features
2
Ease of Use
2
Customer Support
1

2
Reviewed on 07/09/2021

It is a beautiful app but not that useful

It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Pros

It is beautifully designed so initially it seemed easier to use and navigate.
It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Alternatives Considered

Pluto LMS, monday.com and ClickUp

Reasons for Choosing ActiveCollab

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Switched From

Asana and Todoist

Reasons for Switching to ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Response from Active Collab

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab.
As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Replied 15/09/2021
Verified Reviewer
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 19/08/2021

We wake up with ActiveCollab and close the work day with it :)

10000% happy camper

Pros

It's been more than 10 years using ActiveCollab since the day they had this 90s looking masterpiece of project scheduling platform. Today ActiveCollab grew sooo much and we love the minimalist style, the fact that they keep integrating and updating new features and functionalities making it every next day better and better.

Cons

I've tried so many other Project planning and Teamwork platforms but this one is the best I've ever seen for what we need - combining teamwork, with project planing, milestones progress, resource scheduling and time tracking.

Jolie H. Jolie H.
  • Industry: Consumer Goods
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
3

4
Reviewed on 28/08/2019

Active Collab makes working together simple

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders
Pretty robust feature set
Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Alternatives Considered

Trello and Slack

Reasons for Choosing ActiveCollab

Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

Switched From

Basecamp

Reasons for Switching to ActiveCollab

Pricing and features

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