About Microsoft OneNote

Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects. OneNote offers deep search functionality for all notes stored in its database. Users can also store and organize audio recordings that are in a searchable format and can be integrated with other Microsoft 365 products. OneNote allows users to take handwritten notes with the help of a stylus or fingertip and can also convert these notes to digital text. Important ideas or points can be highlighted by using various shapes and colors. The solution has the ability to embed other Microsoft 365 files into a note. They can then be easily edited by OneNote users. OneNote offers cloud-based storage and allows users to easily toggle between separate but synced up enterprise and personal accounts.
Microsoft OneNote Software - Microsoft OneNote workbook tabs
Microsoft OneNote Software - Microsoft OneNote annotation tools
Microsoft OneNote Software - Microsoft OneNote sketching tools
Microsoft OneNote Software - Microsoft OneNote build list
Microsoft OneNote Software - Microsoft OneNote workbook tabs - thumbnail
Microsoft OneNote Software - Microsoft OneNote annotation tools - thumbnail
Microsoft OneNote Software - Microsoft OneNote sketching tools - thumbnail
Microsoft OneNote Software - Microsoft OneNote build list - thumbnail

Microsoft OneNote pricing

Microsoft OneNote does not have a free version and does not offer a free trial. Microsoft OneNote paid version starts at US$6.99/month.

Starting Price:
US$6.99/month
Free Version:
No
Free trial:
No

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Microsoft OneNote Reviews

Feature rating

Value for Money
4.6
Functionality
4.5
Ease of Use
4.5
Customer Support
4.4
5 reviews of 1,068 View all reviews
Muhammad Daud
  • Industry: Financial Services
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 12/07/2022

Managing tasks and To Do List along notes in one Place

Overall I found OneNote a very handy tool and the use of OneNote is very effective in an organization where they have to constantly make notes of things and keeping the track of the information.

Pros

I have worked with OneNote for over 4 years now and I have been really impressed with the way it handles the data, Creating Workbooks and sheets, and sub-pages, and manages the sync with the cloud on all devices. It is very handy to keep note of every little detail and manage the To-Do List. Search functionality is great as it can scan through all pages and exporting the data is very easy.

Cons

OneNote should use Addin to extract the information, sometimes formatting with text from various sources/platforms develop issues with the OneNote and the format changes.

Alternatives Considered

Evernote Teams

Reasons for Switching to Microsoft OneNote

Ease of Use, Search features, Fast Sync
Antonio
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Features
4
Ease of Use
3
Customer Support
3

4
Reviewed on 02/07/2022

Digital notebook

It is good. When you have a product that does what promise to do, you cannot be unhappy. The product is also flexible. Different from other products, it enables efficient collaboration: you can easily share notes to your colleagues and maintain always the historical data.

Pros

The facility to take notes and share with other people is the selling point of the product. If you need a tool for doing that, OneNote is the right one. You can also organize simply your notes, write documents and add pictures/external content (the possibility to add media is another important feature to consider in the product). You can divide your notes/documents in sections/pages, this helps on searching for what you need. For example, you can have an entire section dedicated to a specific customer, in this section having the notes organized by date.

Cons

There are no particular pain points. I heard some complaints about the navigation but it follows the standard of other Microsoft products. I would only improve the search feature, in particular from a look and feel perspective.

Alternatives Considered

Notepad++

Reasons for Switching to Microsoft OneNote

I prefer using OneNote when you need to enrich your notes with pictures, tables, and other media content. When you are in this situation, OneNote is the best tool. If instead, I have only text notes, I prefer Notepad++- According to what I have to do, I choose the right tool.
Nicholas
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
0

5
Reviewed on 17/05/2022

OneNote: a great foundation for collaboration

OneNote has become central to our documentation at our organization. Especially after the integration between OneNote and Office 365 Groups and then Teams, the addition of the Collaboration Space and Documentation Library has helped us create central repositories that can be worked on simultaneously and frequently. Administration can collaborate and share materials and use the private spaces for groups members to take their own notes or have individual content distributed to them to work on or reflect upon.
I love this product and since growing with it in my career have also expanded to use it in my personal life for notetaking, organization, and planning.

Pros

The notebook structure was very appealing to me when I first started using OneNote. Once I unbound myself from the concept of creating everything to translate to a printed letter size piece of paper it really took off. You can create your notebook and its contents to directly translate to what if it had to be printed. But you can also transform it to a fully interactive collection. With links to various other locations in the same notebook, other locations and materials on the internet, and even embedding videos and other documents directly in the pages of the notebook you can make the reach of the content presented to extend beyond the boundries of the document itself.

Cons

The different versions - When OneNote transitioned to the web, it was during the focus on the Metro UI in Windows 8 and it suffered for it. The simplicity of what the web version could do was crippled by the ability of the internet browsers at the time. Over time it has increased in parity between the desktop version and the web, however - the Metro UI designed app has lingered and its design has stayed truer to the web version than the original desktop version. It is getting harder to find the desktop version that has content central and navigation to the left, top, and right sides. The web, mobile app, and "for windows 10" versions make navigation subjectively more complex when you have extensively robust notebooks.

Reasons for Switching to Microsoft OneNote

It proved to be the most logical and user friendly to translate hierarchical structures of documentation, collaboration, and communication the way we needed to get the most buy in and participation from the community.
Richard
  • Industry: Machinery
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
0

5
Reviewed on 04/08/2022

My favorite software of all time

In spite of the storage restrictions, OneNote is still my absolute favorite tool for document management, note-taking, and data storage. While other programs like Evernote or Google Keep provide similar services, OneNote definitely stands above the competition in almost every way imaginable.

Pros

I love everything about Microsoft OneNote, but I especially use it for the purpose of document management. Any information I find across the internet or elsewhere always ends up within OneNote. There's not a piece a of information I can't somehow incorporate into OneNote.

Cons

My main issue with OneNote is the fact that it's storage is dependent upon OneDrive's storage space. This leads to OneNote being maxed out if my OneDrive is completely full, or if you only have a free version of OneDrive which only allows 5GB of storage.

Brent
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
3
Ease of Use
4
Customer Support
0

4
Reviewed on 23/06/2022

Useful mix between free-form & structured

Pros

A more robust & fast way to file "rich" (formatting, media, tables, etc) than a file system
Paragraph tagging (checkboxes, todos, etc.)
Sharing as a knowledge base with rest of team

Cons

Sharing with others is a little clunky & occasionally there are sync conflicts.
Impossible to see "file store" and easily move it. So when migrating from one OneDrive to another, the process was painful & not fully successful
No ability to share single pages with the outside world

Alternatives Considered

Evernote Teams

Reasons for Switching to Microsoft OneNote

Integration with the rest of the Office Suite

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