Microsoft OneNote

4.6
Overall rating
Reviews

4.6
Overall rating
Reviews

About Microsoft OneNote

Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects. OneNote offers deep search functionality for all notes stored in its database. Users can also store and organize audio recordings that are in a searchable format and can be integrated with other Microsoft 365 products. OneNote allows users to take handwritten notes with the help of a stylus or fingertip and can also convert these notes to digital text. Important ideas or points can be highlighted by using various shapes and colors. The solution has the ability to embed other Microsoft 365 files into a note. They can then be easily edited by OneNote users. OneNote offers cloud-based storage and allows users to easily toggle between separate but synced up enterprise and personal accounts.
Microsoft OneNote Software - Microsoft OneNote workbook tabs
Microsoft OneNote Software - Microsoft OneNote annotation tools
Microsoft OneNote Software - Microsoft OneNote sketching tools
Microsoft OneNote Software - Microsoft OneNote build list
Microsoft OneNote Software - Microsoft OneNote workbook tabs - thumbnail
Microsoft OneNote Software - Microsoft OneNote annotation tools - thumbnail
Microsoft OneNote Software - Microsoft OneNote sketching tools - thumbnail
Microsoft OneNote Software - Microsoft OneNote build list - thumbnail

Microsoft OneNote pricing

Microsoft OneNote does not have a free version and does not offer a free trial. Microsoft OneNote paid version starts at US$6.00/month.

Starting Price:
US$6.00/month
Free Version:
No
Free trial:
No

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Microsoft OneNote Reviews

Feature rating

Value for Money
4.5
Functionality
4.5
Ease of Use
4.5
Customer Support
4.3
5 reviews of 1,541 View all reviews
Afthaab
  • Industry: Telecommunications
  • Company size: 1,001–5,000 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 25/12/2023

Microsoft onenote, simple and efficient

Pros

Onenote eliminates the complexity of word, and makes it alot easier to record notes, and information in one convenient place, with ease of sharing.

Cons

Onenote often has to synchronize across all devices linked to a specific account, alot of people find it difficult to navigate sometimes as files may take long to load, or has been moved.

Tim
  • Industry: Banking
  • Company size: 201–500 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 27/12/2023

OneNote Review

It has been a godsend as I need a way to preserve and organize hundreds of documents that were previously maintained by a coworker who was retiring. I stepped in as the new knowledge keeper of the department but needed a better way to make sense of years' worth of information. OneNote allowed me to hyper organize all of the documentation while taking things to an even more detailed approach.

Pros

This is an amazing way to maintain a knowledge base for my department in one convenient location instead of trying to keep track of countless documents.

Cons

There are several ways to own a notebook (cloud, local storage, etc.) so it can be confusing to end users when trying to identify where they notebook "lives".

Riaan
  • Industry: Insurance
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
4

3
Reviewed on 06/02/2024

Microsoft OneNote

I like the program as it is easy to use and also available on your mobile devices

Pros

It is a digital system with endless capability to store notes. It can be easily shared with other users. All notes can be saved in one place for easy tracking and search capabilities.

Cons

It needs to be syncing a lot and is mostly linked to a specific account. When one has more than two accounts this make the task a bit more tricky. Due to the syncing and collaboration of other programmes, it may take long to start up

Ralph
  • Industry: Mechanical or Industrial Engineering
  • Company size: 201–500 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
4
Customer Support
5

5
Reviewed on 11/12/2023

The best choice for notetaking

My overall experience with OneNote has been positive. It does exactly what it's supposed to do.

Pros

OneNote is incredibly easy to use and the interface makes it extremely simple to add to my notes as well as search them. I have to use OneNote constantly every day and it is my preferred notation program thanks to ease of use.

Cons

When notebooks are shared via email or SharePoint invitations it does not automatically add the notebook to the users list of notebooks. I have had several users looking for notebooks which were essentially hiding under the "More Notebooks" button.

Alternatives Considered

Notepad++ and Fusebase (Formerly Nimbus)

Reasons for Choosing Microsoft OneNote

Integration with other Microsoft programs.

Switched From

Notepad++

Reasons for Switching to Microsoft OneNote

Microsoft OneNote is a Microsoft program and therefore easier to use with my other Microsoft applications.
Jim
  • Industry: Information Technology & Services
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
0

4
Reviewed on 05/01/2024

An obvious choice for those embedded in the Microsoft ecosystem, but probably not for anyone...

As a OneNote user for many years and with an extensive collection of notebooks there is little incentive to change, however the app is feeling increasingly stale and anachronistic. While within the Microsoft ecosystem it remains an obvious choice (unless real-time collaboration is required) but less so for toehrs

Pros

Bundled with Microsoft subscriptions and embedded into SharePoint and Teams it should be the first note management solution evaluated by anyone in the Microsoft ecosystem. The best experience comes with the Windows or MacOS desktop client, but the browser-based client and mobile apps are adequate.

Cons

For those not embedded in the Microsoft ecosystem OneNote is not an obvious candidate. For those that need to use the browser based client that experience is noticeably more limited than the desktop client, which Microsoft have threatened to retire. And Microsoft is promoting Loop, which is a more modern alternative.

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