Todoist

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Alternatives Considered

Reasons for Switching to Todoist

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Pros

I love how easy it is to create my tasks and keep them organized by projects/areas. There are so many tools like tagging, due date, share with someone, recurring tasks, projects, notes - all that you can imagine to make sure it will all be organized. The shortcuts are my favorite! Whever I'm in a meeting or in the middle of something, I can create tasks and make notes so fast - that just helps my everyday. It's very easy to make a recurring task or set a reminder, all by just writing commands on your task.

Cons

Not being able to have both personal and professional accounts logged into the app. I wish it would let me have both accounts in a single app.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Pros

Assigning priority levels to my task entries really helped improve my productivity considerably. The few minutes or seconds I spend deciding on where each item should be ranked ends up saving me a few extra hours every day by making me much more clinical in the use of my time. Also, the user interface feels very welcoming.

Cons

The reporting features can be improved quite a bit. There should be options for quantifying performance and output of team members. And also some advanced graphic options for comparing the individual outputs of members assigned different subtasks on the same project.