4.8
Overall rating
Reviews

4.8
Overall rating
Reviews

About Airbase

Our software gives organizations full control over their spending. Most companies struggle with being able to give employees an easy way to make purchases while also having a strong process that ensures control, compliance, and accurate booking. That’s true whether they have manual processes, cobbled-together point solutions, or legacy enterprise tools. But we believe you shouldn’t have to choose between usability and control or ease-of-use and handling complexity. Airbase is the only procure-to-pay solution to combine enterprise-grade power with a delightful user experience. We radically simplify purchasing — across procurement, AP, expenses, and corporate cards. We automate the full process — procure, pay, close. We also give you the flexibility to implement individual modules to suit your company’s circumstances and needs. Airbase recognizes that as a core activity, company purchasing must integrate with other systems in your tech stack, so we provide native integrations for many of them and an API if you need to add others. Since all purchasing data needs to sync to the GL, we integrate with NetSuite, Sage Intacct, QuickBooks Online, and Xero. These are exceptional integrations where information can flow in both directions. We also integrate with your collaboration tools like Slack, Jira, Asana, and Ironclad. Airbase integrates with your bank and with card networks to give you a choice of Airbase, AMEX, or SVB cards. Integrations with HRIS and SSO systems to keep access to company spending secure and reflect employee status. Airbase offers an integration with TravelPerk, the top travel booking site, so that employee travel will flow through Airbase’s approval and automated accounting system for final syncing to the GL. The types of complexity that we handle include purchase order matching, international multi-subsidiary booking, foreign currency payments to vendors and employees for reimbursements, non-standard amortization schedules, individual or batched GL syncing, multi-stakeholder approvals for various requirements like SOC reports for InfoSec, contract for Legal, vendor vetting for Procurement, and more. Airbase is easy to configure and modify with no-code workflows. Employees are guided on how to make purchases, including what documents are needed, and Airbase automatically routes everything to each stakeholder. We alert you to possible fraud if it looks like a bill has already been paid or if a vendor is changing their bank account details. Finally, Airbase knows that you need the very best customer support to get the most out of the systems you use. Whether that’s fully supported onboarding for a fast time-to-value or a dev team that is responsive to your specific requirements, Airbase obsesses over our customers. We update you monthly on improvements and new capabilities and even share our aggressive road map and invite your feedback on features. Accounting teams and employees who spend money all love to use Airbase. Airbase is a procure-to-pay platform that unites enterprise-grade capabilities with an enjoyable user experience. Airbase streamlines complex approval and accounting workflows with an intuitive interface to facilitate widespread adoption. It ensures compliant and smarter spending, puts an end to uncontrolled purchasing, saves time, and speeds up the monthly close. Combine any or all of our best-of-breed products — Guided Procurement, AP Automation, Expense Management, and Corporate Cards — to meet your needs today and scale for the future. Seamlessly integrate with your ERP and other business systems directly or via Open API. Experience minimal change management with no-code workflows, offering flexibility and rapid value. Airbase provides multi-subsidiary support and facilitates international vendor payments in 145 currencies. Automated accounting functions, including 3-way matching, accruals, and amortization, improve efficiency and accuracy.
Airbase Software - Spend control
Airbase Software - Bill payments
Airbase Software - Employee expense management
Airbase Software - Real-time spend reports
Airbase video
Airbase Software - Spend control - thumbnail
Airbase Software - Bill payments - thumbnail
Airbase Software - Employee expense management - thumbnail
Airbase Software - Real-time spend reports - thumbnail

Airbase pricing

Airbase does not have a free version and does not offer a free trial.

Starting Price:
Not provided by vendor
Free Version:
No
Free trial:
No

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Airbase Reviews

Feature rating

Value for Money
4.8
Functionality
4.7
Ease of Use
4.8
Customer Support
4.7
5 reviews of 68 View all reviews
Dmitri
Dmitri
  • Industry: Marketing & Advertising
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 23/06/2020

Best AP solution for SMB to MidSize businesses

From start to end we had an amazing experience with the sales process, implementation and daily operations. Highly recommend!

Pros

The best thing about Airbase are not the constant flow of features, the insanely fast support team or even the ease of deployment. The best thing is the architecture for approval flows and how the product team pays very close attention to customer needs.

The approval flows are setup in such ways as to allow each team to be fully automated in their approval flows and forbids circumvention of controls, thus allowing us a very high level of confidence that each person is accountable for their purchases.

Cons

I highly recommend Airbase, however, this is a new product and I also recommend spending a lot of time analyzing each nuance of your AP process needs before moving forward as not all features are immediately available. At the time of writing this review, international payments are not yet ready but Airbase has communicated their roadmap and we know exactly when this will be rolled out. The minor drawbacks have not impacted our improvements in performance, quality, and stability of accounting controls or slowed us down at all.

Reasons for Choosing Airbase

Bill.com is knows for its sync issues and weak approval flows. Airbase not only fixes both but also gives you tools to validate everything through reporting and flows that are flexible but reliable.
Joe
  • Industry: Computer Software
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 16/02/2021

Essential Tool in Modern Finance Tech Stack

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with fewer reclasses and supports a much faster monthly closing process. Time savings come also from the vendor self-onboarding process, which allows to save key documents such as W9/W-8BEN and contracts. Real-time spending monitoring also allows department owners to check on their spending without finance/accounting support.

Pros

- Automatic bill coding with OCR (time savings).

- Automatic credit card coding with receipt management function.

- Excellent onboarding and implementation team.

- Fast responsive customer support team.

- Airbase improves features based on customer feedback.

- Fast and meaningful product improvements and great UI/UX.

- Early access to beta features on request (such as receipt audits, advanced approvals).

Cons

- Airbase lacks a few features to replace some other tools effectively (e.g. Expensify).

- Annual fee could be lower or cashback on credit cards higher.

- International payments still not supported as of early Feb.2021

Alternatives Considered

BILL Spend & Expense (Formerly Divvy), Brex and Ramp

Reasons for Choosing Airbase

- Improved accounting accuracy with fewer reclasses. - Faster monthly accounting closing process. - Vendor payments and onboarding through automation. - Efficient year-end receipt compliance audit. - Real-time expense reporting / monitoring by department. - Better UI/UX experience for the accounting team.

Reasons for Switching to Airbase

In our vendor evaluation in 2019 Airbase received high scores for key features such as automated accounting procedures (bill coding, credit card coding/approval processes), receipt compliance, vendor self-onboarding, and departmental spending monitoring/reporting). While Brex offered the biggest credit (one-time $5K AWS) and slightly larger cashback reward program (recurring), Airbase offered overall more time savings for the accounting/finance team.
Salvatore
  • Industry: Hospital & Health Care
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
4

5
Reviewed on 30/04/2024

A Perfect Accounting Solution

Pros

It makes bookkeeping easy
Billing and invoicing features are super and I like that it handles most account payable needs.

Cons

Airbase has met all our needs and never had regrets.

German Jose
German Jose
  • Industry: Financial Services
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 1+ year
  • Review Source
Value for Money
4
Features
5
Ease of Use
4
Customer Support
4

3
Reviewed on 06/06/2023

Airbase immediately refunds sales reports

I've mentioned out loud almost everything I've already mentioned, I hated to repeat myself, however, it's wonderful that a system works so well and, more importantly, so quickly, on such a dreaded thing as expense reimbursement. It transforms it into a pending job and not a thing that is put off for an extended period of time because it works so well.

Pros

I love the way it works well for my own reimbursements, plus it is efficient for the team I write, which supports me. I have used websites in the past where personal returns were simple, however, it was complicated when trying to control or approve for other members of my staff. Airbase is hygienic and simple, regardless of the activity on it. Refunds per order are quick, as you only need to show proof of payment and the system detects it.

Cons

It's rare that I find something that can't be improved in the slightest, however, Airbase seems to be this for me. It's simple and straightforward, and the control screen is really clean (I can't think of anything to perfect).

Sheng
  • Industry: Financial Services
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 16/02/2021

Airbase ease of use

Overall the experience has been wonderful, we are able to close more accurately and timely due to using airbase. There's no longer a struggle trying to determine what the spend is on various cards as they all have been categorized previously. Although initial setup may take longer it is well worth the accuracy.

Pros

The best part of airbase is that it easily integrates with QBO.
This allows me to setup prepaid on Airbase that automatically set up to sync to QBO for a monthly close.
Cards are automatically set up to charge a certain GL code, rendering it unnecessary to go back monthly to determine what the spend was and where to charge it.

Cons

When making some entries, it does not use a new naming convention and would use the most recent journal entry naming convention to make the the journal entry title. This can lead to bit of confusion.

Alternatives Considered

Teampay

Reasons for Choosing Airbase

We wanted more accuracy and timeliness as well as an all in one product

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