User Reviews Overview
About Spendwise
Spendwise is a cloud-based system that helps businesses and other organizations track, manage and control spending. Users can create purchase orders, submit them for approval, approve or reject them, and email them directly to...
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- Industry: Consumer Services
- Used Weekly for 6-12 months
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Review Source
This software is the best for making quick and easy purchase orders
Its nice to be able to reference each PO just by looking it up in the search box by the PO number
Pros
Office wise is able to save product titles and price to quickly fill out the po and send it out.
I like that it is fast and easy to use. You are even able to email right from the PO.
Cons
I don't like that there is a new area that has to be set of what folder you would like to have it in after it mailed out. That slows down the process.
Response from Spendwise
Thank you for your review Caleb! Not sure what you mean by setting folder you would like to have PO in after it is mailed out. If you are referring to approval folders (i.e. Inbox, Not-submitted, Rejected, Pending) the system should assign automatically depending on the approval status of the PO. I will follow-up with you to make sure I understand and help resolve.
- Industry: Construction
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Perfect Fit
Overall, very happy with the service and forms. Professional and easy to use.
Pros
We primarily use this software for purchase orders and tracking. This was implemented with an older staff that had trouble integrating technology into some of their everyday tasks. This was easy to use and did not overcomplicate the process. Good customer service that actually responds to e-mails.
Cons
Some updates have changed the layout of the forms a bit, adding some options which probably works well for others but is not used by our staff.
- Industry: Environmental Services
- Used Daily for 2+ years
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Review Source
Opinion on sales order
Works fine. Needs a keep me signed in box
Overall quality is good. Can easily work all the drop down menus. Stores customers information which is nice to have to create every time
Pros
Creating sales order and drop down menu. Hold customer name which is nice not to have to create each time
Cons
Doesn't stay logged in
Make it easier to save and do new sales order after you finished one
Needs to hold more customer names
Response from Spendwise
Thank you for your feedback. The system should allow you to stay logged in if you want as well as save a sales order and create a new one at once by clicking the "Save & New" button. The system should also allow you to save an unlimited number of customer names. I will follow-up with you directly to further discuss and resolve.
Top Spendwise Alternatives
- Industry: Machinery
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Seamless PO system!
So far, so good! If i have an issue, it's always quickly resolved!
Pros
I like how user friendly this software is, and the fact that it's all done online.
Cons
Some things are hard to find and do. This is just because I haven't had the time to sit and really look deeper into its functionality though.
Response from Spendwise
Thank you for your feedback Jennifer! Happy to hear that you find our software to be user friendly. If there is anything we can do to help make things easier to find and do please let us know as we are always working to improve.
- Used Daily for 1+ year
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Review Source
It's easy to find what you need and to submit POs.
it's an easy way to keep track of POs and I can go back and research or find POs and re-print or mark as received.
Pros
the ease of use and the ability to copy POs. I love that I can copy POs that I make to the same vendor and though I need to edit it, it is much easier than starting a new PO.
Cons
that if I am in my inbox, I have to go to 2 screens in order to access POs, I wish I was able to access POs on the sidebar, but I can only get to other boxes in my inbox (submitted, rejected, pending, etc)
Response from Spendwise
Thank you for your feedback Daphne! I see what you are saying about 2 clicks to get from your inbox to list of POs and will discuss internally to see what we can do about making it one click.
- Industry: Printing
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Good product
Pros
It's easy to use and does what it is designed to.
Cons
I can't think of anything that I don't like about it since we only use it for submitting purchase orders.
- Industry: Hospital & Health Care
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Good product for needs
Wonderful! I would recommend this to many offices!
Pros
Easy to use and makes billing easy. Fast and affordable. Streamlines many of my daily/weekly/monthly duties and needs.
Cons
Training and updates could be a little better. Confusing at first but once you get the hang of it, it is easy.
- Industry: Business Supplies & Equipment
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Must have to track inventory
Pros
Great too to control inventory and sales. You are able to track your inventory from your phone and you can use key words to search PO's. This tool is a great way to be more organized and get rid of paper purchase orders and have everything electronically.
Cons
It would be very helpfully to be able to print multiple purchase orders at once.
- Industry: Marketing & Advertising
- Company size: Self Employed
- Used Weekly for 1-5 months
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Review Source
Helps me to manage my business spending.
Pros
A really ground tool to budget your office spending. I started with the free trial and then later segued into a paid program that was more than reasonably priced for my small budget. The software is all online based, so there's nothing to download or install. Everything is managed on the internet. And while I don't have the best nor quickest internet connection, I can still use this product with ease. Using this product helps with the administration of our paperwork so I'm free to get to the business of earning money and working in the field. I've heard they're expanding their offerings. I'm looking forward to what more they'll be able to do for me in the future!
Cons
Well, on the few times my internet has been down I couldn't access my account because it's all internet based. That's only a problem for me due to my rural location. The majority of users are better located than me. Other than that, I have no issues.
- Industry: Hospitality
- Company size: 201–500 Employees
- Used Weekly for 2+ years
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Review Source
Making purchasing easier
Pros
The software is easy to use,not slow and cumbersome like the other software we had in place.
Cons
I have nothing to dislike about this software
- Industry: Research
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Able to work with the software and have a positive experience when using it.
The ability to track purchases and determine total dollars spent by vendor.
Pros
The ease in the use of the software. Several fields can be populated by typing the first letters of a vendor's name. The item numbers also can be populated with the first few letters on the company's item numbers.
Cons
There was an update to the software a few months ago. There was no training on the changes to the software. It was difficult to determine where items needed to go. It took sometime to figure this out.
Response from Spendwise
Thank you for your review. We agree that we could have done a better job of communicating the updates we made to our user interface a couple of months ago. We don't plan to make any other significant changes to our user interface but will be sure to better communicate any changes going forward.
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Great Application for Monitoring POs
Pros
OfficeWise is pretty easy to use, even if you aren't familiar with their UI. Everything is in the right place and has solid basic functionality.
Cons
Would like the ability to close multiple POs at once. No native support for Invoices to come through the system.
Response from Spendwise
Thank you for your feedback. To close multiple POs at once please complete the following steps: 1) Log in to your account, 2) Click Purchase orders in left menu, 3) Check box to left of purchase orders you want to close, 4) Click on More button at top of page, and 5) Click Close in dropdown. Not exactly sure what you mean by no native support for invoices to come through the system but will follow-up with you to see if we can come up with a solution.
- Industry: Textiles
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
huge improvement over our previous manual system
better order efficiency
Pros
1) approval process is now instantaneous. Previous manual system could take days. 2) I like the ability to search part numbers for repeat orders by part name or supplier.
Cons
does not provide system to maintain consistent part name / number so each user conforms to common system - which leads to duplicates
Response from Spendwise
Thank you for your feedback Scott. To reduce the risk of duplication the system does prevent users from creating new items that have the same Item ID as an existing item but we understand sometimes that is not enough to prevent duplication. To further reduce risk and maintain consistency in part name/number we recommend limiting which users can add new parts through roles so that only certain authorized users can add new items. I will follow-up with you directly to show you how this can be done.
- Industry: Airlines/Aviation
- Company size: 11–50 Employees
- Used Daily for 6-12 months
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Review Source
So far its been useful
Pros
The ease of creating purchase and sales orders. Also like tracking the sales orders/purchase orders and to get a history.
Cons
It can be slow but can't tell if its the software or our network.
I am not able to track by project. If we do samples orders for various projects I am unable to look up by a project to see what sample requests are being worked under a specific project.
Response from Spendwise
Thank you for your feedback Jim! We have not received any other reports of our site being slow and we closely monitor performance metrics to make sure it is working fast so there might be an issue with your computer or network. That said we are constantly trying to improve the performance of our site so I will follow-up to see what else we can do to speed things up on our end. For project tracking I recommend using "Tags" or creating a custom field on the order form and will follow-up with you to show you how this can be done.
- Industry: Food & Beverages
- Company size: 5,001–10,000 Employees
- Used Daily for 1+ year
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Review Source
Easy To Use PO System
Pros
Very Easy to Review Past POs
Great History Tracking
Easy to Create A New PO
Easy to Edit and Update a PO with New Information
Cons
Would like an option to print multiple POs at once
Needs better Invoice integration (Submit Invoice with PO)
Response from Spendwise
Thank you for your feedback. To close multiple POs at once please complete the following steps: 1) Log in to your account, 2) Click Purchase orders in left menu, 3) Check box to left of purchase orders you want to close, 4) Click on More button at top of page, and 5) Click Close in dropdown. Not exactly sure what you mean by no native support for invoices to come through the system but will follow-up with you to see if we can come up with a solution.
- Used Daily for 6-12 months
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Review Source
I was new to Officewise and had very little training. In no time I was up and running!
I can track the expense and purchases for each location
Pros
Very easy to use and negotiate your way around the software. I also like being able to customize the dashboard.
Cons
You can not print a detailed PO from your dashboard once it is approved. You have to go to Home then Purchase Orders, search for the PO then print them. Wish there was a quicker way to do this.
Response from Spendwise
Thank you for your feedback Susan! Once a PO is approved you should be able to click on a link in the approval notification that will take you directly to the approved PO where you can print it. From the list of POs you can also set filters to see only those purchase orders where you are the requisitioner which may make it easier to find POs. I will follow-up with you to further discuss these solutions and how we can improve.
- Used Weekly for 1+ year
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Review Source
I've spent a lot of time with this system. It's organized, I wish it could do more.
Pros
I like that you can run reports and export them into excel. It's a great first step in gaining approvals and organizing ourselves.
Cons
I wish there were more report functions for purchase orders. Also it would be nice to edit a purchase order without having to resubmit them. Also wish we could delete a PO.
Response from Spendwise
Thank you for your review. We are happy to consider adding more reporting functionality and I will followup with you to better understand what you are looking for. As for making edits to approved purchase orders the system requires that you resubmit for approval so that approvers are able to approve the changes. To avoid having to resubmit purchase orders for approvals I recommend using Bills to record any changes and will followup with you to show how this can be done. Regarding the ability to delete purchase orders there are pros and cons to this and for now we feel that it is better to allow users to void purchase orders rather than delete them but we are open to reconsider. I will followup with you to further discuss.
- Industry: Health, Wellness & Fitness
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Great product
Pros
The software is easy to use and the approval process is very easy. Being able to see the status of PO's is also very nice
Cons
There are two lines for entering expenses which seems redundant. It would be nice to only have one line for each expense
Response from Spendwise
Thank you for your review! There should only be one line for entering expenses followed by optional accounting detail fields below which you can hide if you want. I will follow-up with you directly to make sure I understand your feedback and show you how to hide accounting detail fields and otherwise discuss how we can improve.
- Industry: Building Materials
- Company size: 11–50 Employees
- Used Daily for 1+ year
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Review Source
great
Pros
I like how it self generates pos, emails orders, tracks everything very nicely, very user friendly!!
Cons
I really cant think of a con other than when you email someone they can't reply back to you unless they have your email. when they reply to the order it goes to officewise email account.
Response from Spendwise
Thank you for your feedback Tyler! We recently updated the system so that if you reply to an email received through the system it will always go back to the person who first sent it instead of to an Officewise email account.
- Industry: Civic & Social Organization
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Budget Friendly
Great for any business with a budget of any amount
Pros
It helps get the business a great way to look at the budget in a new way and a lot easier than you think.
Cons
None and it helps with the stress and frustration of budgeting for any small business in town too as well.
- Industry: Public Safety
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Spendwise
Pros
This product is very easy to set up, use, and manage purchasing software. Relatively inexpensive. Web-based and easily accessible on many platforms.
Cons
The search features are not always reliable and if searching, wildcards don't work.
- Industry: Broadcast Media
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Every Busy Manager Should Have It!!
One of the best things I have ever done concerning purchasing, etc. The fact that I can access it anywhere on-line makes it an incredible product, especially when a small business manager has to multi-task and take care of equipment ordering needs on the spot. My IPhone has grown very accustom to making transactions on the fly!! Response to questions from customer support has been very personable and quick!!
Pros
Easy and accessible from anywhere!!!!
Cons
Email feature that remembers everything!!!
- Industry: Facilities Services
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
Great Product, Excellent Customer Service
Our company has been utilizing OfficeWise for many years now & has seen it through many updates & improvements. The staff is very helpful & has always been up for making client-suggested tweaks when able. We appreciate this product!
Pros
Ease of use--even in a mobile capacity.
Cons
N/A
- Industry: Government Administration
- Company size: 11–50 Employees
- Used Daily for 1+ year
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Review Source
Great PO Software
Pros
Simple interface, easy to use, easy to set up, great price point. This is a wonderful value for the money, especially when you're only charged for the active logins per month.
Cons
Doesn't easily integrate with old accounting software. Not really the worst thing, but there's no way to get it to talk to older software like Peachtree 2010.
- Industry: Hospital & Health Care
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
Office wise requests
Very nice tool for Purchase Orders. We use this frequently but are growing larger than it as it doesn't allow for searching on the free version.
Pros
Free
Cons
Can't search
Response from Spendwise
Thank you for your feedback. Most users on the free version have a limited number of transactions so do not need to search but I understand how that could be a problem if you do have a large number of transactions. I will follow-up with you to discuss potential solutions.
