User Reviews Overview
About Resource Guru
Resource Guru is a resource scheduling tool that helps busy teams keep projects on track. It offers a fast, flexible way to schedule people and assign work for any type of project, at companies big and small. Project managers...
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- Industry: Telecommunications
- Used Daily for 2+ years
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Review Source
We have had this tool for about 4 years now and we have come to rely on it heavily.
organization and accessibility to a schedule managed by many
Pros
- online so you can view it remotely
- clients can be color coded
- you can set various permission levels
- reporting is accurate
- customer service is fast
Cons
- searching for a specific project can be a challenge with no search feature
- nothing else, it works well.

- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Easy to use high level planning tool
Resource Guru allows our company to do long-term high level planning of resource utilisation and provide a guide lead time for sales teams.
Pros
I've been using Resource Guru since 2013 and it's constantly improving which is good to see. It's easy to use and provides decent reporting.
Cons
I'd like to see public holidays auto populated according to a country of choice and ability to limit daily bookable hours just by a number (e.g. 7.5h) without setting a rigid start / end / lunch break.
Alternatives Considered
AsanaSwitched From
Google Docs- Industry: Apparel & Fashion
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Highly recommended for Product Knowledge.
Overall, as a user/consumer of this tool I am very satisfied with its top notch efficiency and would highly recommend for company's/ small business's knowledge base.
Pros
It carries pretty much all information from basic tools to company processes and should be able to find data/ information with simple keys.
Cons
Nothing much. I just wish if we are to click on it from a new tab, it would easily open it on there and not have to open two tabs at same time. Doesn't really make that much sense.
Top Resource Guru Alternatives
- Industry: Retail
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Glorified spreadsheet
Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.
Pros
Nothing at all. It has no redeeming qualities.
Cons
Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.
Not worth the hassle even if free.
- Industry: Facilities Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
RG is great for keeping track of resources and utilization of employees
RG has made scheduling much simpler and visible across our organization
Pros
functionality, ease of use, visibility and the way we're able to allow access to certain functions
Cons
would be nice to have a search function to look up past and future information
Reasons for Switching to Resource Guru
RG was highly recommended by a few of our colleagues- Industry: Information Technology & Services
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
The Best Guru for Scheduling Purposes
Pros
Differentiating the projects with multiple colours and maintaining all sort of slots in a calendar view makes it easier for a big picture. I really like the model popup with all the details when click on any slot.
Cons
I'm not an Admin user so I'm not familiar with all the functionalities available. So, I'm not able to think of any at the moment.
- Industry: Information Technology & Services
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
Best Resource scheduling tool
Pros
The tool is brilliant if you want to use for your day to day scheduling work . It lets you book resources and also see what projects they are currentls working on . It has an option to see what each individual expertise is .
Cons
it hangs sometimes but thats normal & also owner is not always notified if someone has made a change to a schedule
- Industry: Machinery
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
It fillfull our needs
Pros
Qucik and easy in all features and good reports
Cons
That we cannot get rid of the "8h per day" tag on each and every booking mark on the agenda.
- Industry: Information Technology & Services
- Company size: 201–500 Employees
- Used Daily for 6-12 months
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Review Source
RG experience by caspio
Its a good experience and would likely to recommend on other businesses
Pros
It impacts how we can properly manage our schedule, projects and people. We can easily track whose available for project assigning, whose on leave and what time our people is available.
Cons
Maybe if RG can adopt holidays all over the world so we don't need to manually input them
- Industry: Media Production
- Company size: 1,001–5,000 Employees
- Used Daily for 1-5 months
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Review Source
Can't fault the Guru
Ideal - does the job!
Pros
Easy to customise and filter. Easy to see where your pinch point are in the future and to adjust to retain an accurate reflection of your team's activities.
Cons
Some colour contrast - sometimes not easy to see the details
- Industry: Industrial Automation
- Company size: 51–200 Employees
- Used Daily for 1-5 months
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Review Source
Clean, easy to use software with lots of room for growth
Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly enjoyed using the software so far and it has certainly made things easier on myself and my team. Although I have a long list of things I think the software can improve on, I hope to work with the development team to open a dialogue on these additions. I know that our application for the software may be unique, but I'm sure the developments will be appreciated by others as well.
Pros
Resource Guru is a very clean-looking software that provides an ease of use unlike I've seen in other products. No training was required to bring my team online with the software, much of it is intuitive. I appreciate the professional look and feel as well as the simplistic interface. Filtering is something that is crucial to our business, and while I love the functionality of it there is definitely room for improvement. Through implementing small workarounds we were able to bring this software online for a team of over 100 field service engineers with very short turnaround (less than three weeks of overlap between the old software and Resource Guru).
Cons
While Resource Guru provides a clean and simple software, at times I find it too simple. There are some features that are built in some places but not others. For example I have the option of custom tags for filtering Resources. I can build out a filter for region, city, desired schedule, skillets, or even favorite food if I want to. However, none of this applies to Projects. I would love to be able to filter projects by region, city, state, or custom tags like skillset and software required. It seems to me that the exact same functionality could be copied and pasted over to Projects.
There are other minor tweaks to be made, like exiting a window. Sometimes I am met with an "are you sure you want to exit" window because I'm currently editing something, but more often than not I am allowed to simply click outside the window or hit escape and all of the editing in progress is lost.
Furthermore, it would be nice to be able to input repeating holidays or events. For example, New Year's Day is always on January 1st. Why do I have to scroll forward and manually input this holiday every year? It would be great to just set it and forget it.
Another addition I would love to see is the ability to mark jobs/projects as tentative or unconfirmed. This could be in the form of a checkbox that adds a gradient to the job so it looks different than the rest. Something simple to differentiate it from confirmed projects is all I'm looking for.
Alternatives Considered
Resource ManagementReasons for Choosing Resource Guru
Resource Guru offers a more professional looking service with the ability for our field engineers to sync their schedule to their own calendar service.- Industry: Oil & Energy
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Simple and to the point - Resource Gu does the one thing we need most, and it does it...
It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.
Pros
Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.
Cons
I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.
- Industry: Information Technology & Services
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Useful too for transparency across teams
Any questions I had were answered clearly and quickly. They are very accommodating and the tool has improved over the last 6 months as well. It has helped us streamline utilization and project assignments.
Pros
I love how easy it is to see a view of availability across multiple team members at the same time. I love the ability to color coordinate projects for an easy view of some major projects across multiple team members. Also easy to allow others permission to log in and see their utilization as well.
Cons
I have to manually enter in recurring meetings. I have not mastered an easy way to automate getting our clients and projects into the tool. would be good to multi select projects as well to get them closed or cleaned up.
Alternatives Considered
SaviomReasons for Switching to Resource Guru
Chose Guru for the cost and ease of use and setup.Response from Resource Guru
Hi Jon
Thanks for sharing your feedback - it's great to see you've given us 5 stars! You said you would like to import projects, and I wanted to let you know you can do this quickly using our Zapier integration, as shown here: https://blog.resourceguruapp.com/importing-projects-into-resource-guru-using-zapier/
I also wanted to mention that bulk editing and non-sequential repeat booking (i.e. a booking that repeats weekly/monthly) is very firmly on our roadmap. In the meantime you can use SHIFT+drag to copy bookings :)
I hope this helps! If there's anything else we can do for you at any point, please just let us know.
Thanks,
Kat
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 1-5 months
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Review Source
Brilliant, intuitive platform with top class customer support
It has turned something we used to do slowly and manually into something done in seconds.
Pros
It looks great, the daily update emails are really helpful, it's very easy to use and the reporting is incredibly useful
Cons
I wish there were more features, especially around putting in (and being able to export) a project timeline with milestones. This would mean you could see the duration of a project and its different phases, then see all the resources booked underneath. I would also love a mobile app!
Alternatives Considered
SmartsheetReasons for Choosing Resource Guru
Float's pricing structure is ridiculous - there is no help for a small companySwitched From
FloatReasons for Switching to Resource Guru
Resource Guru is intuitive and pleasant to use. it's also much easier and makes more sense.Response from Resource Guru
Hi Tom
Thanks for sharing your feedback! Milestones, project phases and a dedicated mobile app are firm features on our roadmap, so I've made a note to contact you once they get released :)
If there's anything else I can do to help at any point please don't hesitate to reach out!
Thanks,
Michelle
- Industry: Financial Services
- Company size: 10,000+ Employees
- Used Weekly for 1+ year
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Review Source
An option for time, cost, manhour management for small-medium scope
Generally no issue if the scope is small to medium. larger scope requiring links to many other apps may take time to sync.
Pros
Intuitively easy to use, good usage of colors to present a quick glance of resource versus objectives deliverables
Cons
Integration with existing calendars, tools may not be smooth and sometimes not synced.
Reasons for Switching to Resource Guru
Good usage of colors to present information quicklyResponse from Resource Guru
Hi there
Thanks for sharing your review of Resource Guru :)
I wanted to let you know that our calendar sync feature is currently a one way sync, but we do have firm plans to support 2 way syncing in the future. Once 2 way syncing is released, you should find it easy to keep external calendar events synced in Resource Guru. Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news.
I hope this comes as good news! If you have any further questions please don't hesitate to reach out and we'll be very happy to help.
Thanks,
Kat
- Industry: Design
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Amazing software that's incredibly useful for our Studio team
We as a team absloutely love using RG, we use it on a daily basis and it really has transformed the way in which we work as a team, making us more collaborative and organised.
Pros
Can't believe how cheap this software is and all the built in capabilities! It's great, we are a team of 7 and this has helped us with our project management bookings.
You can clearly see what work is booked in over the weeks/months and allows you easily to move stuff round.
Cons
I would like there to be an option to have specific colours per clients. It would also be good if it retained hours per project. For example we have big animation projects in that are broken down into sketches, moodboard, animation etc and would be good to have some sort of log if the time gets moved.
Response from Resource Guru
Hi Emma
Thanks for sharing your feedback when you responded to the survey we recently sent you :) Customisation of the colour palette is firmly on our roadmap, but in the meantime if you have any programming capabilities at your end you can use our API to add custom colours. You can assign your own custom colours via API right now if you'd prefer. You can find all of the API documentation via our Developer Center here https://app.resourceguruapp.com/developers/apps
Also task dependencies are firmly on our roadmap for the future, I'm afraid I can't give you an accurate release date for this just yet; but I'll be sure to keep you updated as soon as there is any news on it.
I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!
Thanks,
Michelle
- Industry: Civil Engineering
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Fantastic Tool
It's just great. It's made my role so much easier.
Pros
The ease of use. It's helped me create buy-in among other departments internally with regards to schedule-driven process, whilst enabling everyone to maintain a proactive view on our resourcing capabilities (which ultimately informs everything else from our commercial functions, employment plans, etc).
Cons
I'd maybe tidy-up the 'Project' and 'Clients' tabs a little bit. Maybe introduce some filters to help you search for groups of each? That's about my only complaint, and it's not a big one by any means.
Response from Resource Guru
Hi Glenn
Thanks for taking the time to share your review! It's great to hear that Resource Guru has made your role so much easier :)
I wanted to let you know that we have firm plans to release filtering in the Projects/Clients sections in future, so I'd recommend signing up to our newsletter in the footer of our homepage (https://resourceguruapp.com/) if you haven't already. That way we can keep you in the loop about new features and other news.
I hope this helps :) Please don't be a stranger if you have any other questions or feedback at any point.
Thanks!
Kat
- Industry: Marketing & Advertising
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Review from a user perspective
Resource guru has been a bit of a god send as both a user checking when you're scheduled in for work but also as an admin to have big visibility of what everyone is working on and when.
Pros
Scheduling is really easy to do on the web version, I can book, amend or cancel resource in a matter of moments and easily drop and drag to move things around.
Cons
The mobile version on web browser can be a little clunky, it would be good to have an app version to make checking scheduling on the go (whilst at external meetings etc) easier to use, the same for booking resource on the go, its almost impossible to do so on mobile
Response from Resource Guru
Hi Lara
Thanks for leaving a review of Resource Guru! I wanted to let you know that the new schedule is mobile optimised, so you should now have a much better experience when using Resource Guru on a mobile in browser.
We do have plans to release dedicated mobile apps in future, so keep your eyes peeled for further updates :)
Happy scheduling!
Kat
- Industry: Accounting
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Resource Guru - RMT
We are trying to ensure all jobs have been staffed. Jobs may have from 1 to 3 people with different experience levels. So far we've staffed the jobs, however we're unable to determine who's overloaded and who isn't.
Pros
Ease of scheduling and color coding to identify the job owner.
Cons
Differentiating between confirmed file and unconfirmed files;
Unable to sort resources by experience level
Unable to view staff capacity in one shot - We didn't sign up for reports so that may likely be the reason.
Unable to color code by client and also by booker
Response from Resource Guru
Hi Elom
Thanks for sharing your review of Resource Guru! I wanted to let you know that you can use custom fields to filter your resources by experience. Here's a walkthrough you might find useful: https://help.resourceguruapp.com/en/articles/2942075-using-custom-fields-to-categorize-resources-by-skills-department-and-more
When it comes to tracking utilisation and capacity, this is all done in the Reports section so you'd need to upgrade to the Blackbelt or Master plan in order to access this information. You can learn more about what the reports have to offer here: https://help.resourceguruapp.com/en/collections/38289-reports
Finally, you can definitely color your bookings by Client or Booker, as well as by Project :) You'll find a walkthrough on using colors here: https://help.resourceguruapp.com/en/articles/2942102-using-colors
I hope this helps! If you have any other questions please don't hesitate to reach out :)
Happy scheduling!
Kat
- Industry: Marketing & Advertising
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Very helpful, easy and friendly interface. Good value for money too"
I have been using for a few years now and Resource Guru is a really good software with easy and friendly interface. Since it was updated it got even better. The whole team likes it and we've never had any sort of doubts or problems with this software. It naturally became part of workflow.
Pros
You can add clients and project and move things around very easily with drag and drop functionality. The look and feel and their calendar is extremely helpful and clear. With RG you can schedule people and easily manage annual leave, sick leave, and hours dedicated to each task, client or project. We never required any sort of training and the whole team was able to start using straightaway.
Cons
It would be nice to have a Project view. To make it easier on the hours management on a project basis.
Response from Resource Guru
Hi Patricia,
Thanks for sharing your feedback!
A more project-oriented view is definitely on our roadmap for the near future. In the meantime, you may find the Projects section of the Reports useful for tracking time booked on projects.
If there's anything else we can do to help please just let us know.
Thanks,
Michelle
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Fantastic tool
Excellent. It has been a fantastic tool for our lean, high-performance business.
Pros
Intuitive, easy to use, efficient. Simplified our weekly and monthly production planning radically, allowing us to focus more effort on forecasting production load, maintaining workload balance and ensuring good capacity to execute our projects.
Cons
Doesn't yet have the ability to set recurring events. Drag and drop functions are sometimes unstable, particularly with cloud syncing.
- Industry: Marketing & Advertising
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
Resource Management Made Easy
Overall the solution is very robust and solid at what it does. It has been used for over 5+ years and does it job well. I would like to see a bit more is product feature evolution in terms of workflow management/triggers as mentioned.
Pros
The filtering capabilities allows different user roles to manage their teams easily and also find relevant skills in the agency. Many people have hidden skills and talents and having them searchable allows us to tap into these.
Cons
I would like to see more API integration efforts made into other applications.
I would like to see workflow triggers to handle people picking up work (validation) or not picking up work because they haven't been briefed in (trigger notification to manager) to help actually manage the validation of the acceptable of work by the individuals instead of having to follow up. This would remove a lot of chasing and admin.
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Resource Guru is amazing!
Pros
This program has been a vital part of out organization. I use this every day to schedule all of our resources for all of our projects and even PTO. We then download this information and use it to help forecast our revenue. It is incredibly easy to use and manipulate. The Beta is amazing!
Cons
I would like it if you could add a rate to each booking. That would make it easier to forecast revenue. Other than that, the product is great!
- Industry: Design
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
A Helping Hand
Resource Guru is great really help keep on top managing your workflow.
Pros
Easy to use, helpfully displays list of tasks for the day and week. easy to amended if the work flow changes, and keep track of work done and what is lined up next.
Cons
The only con that comes to mind is that unless you have schedule open in Brower your are not notified is anything is add or removed on the day you are work.
Response from Resource Guru
Hi Alan
Thanks for sharing your feedback when you responded to the survey we recently sent you :) We have firm plans to release an enhanced notification system in future, but in the meantime if you'd like emails to be sent more frequently you could setup DIY notifications using our Zapier integration. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app
I'm not sure which email client you use, but as an example, you can find the triggers and actions available between Resource Guru and Gmail here https://zapier.com/apps/gmail/integrations/resource-guru.
I hope this helps, but please let me know if there's anything else we can do for you. I'm always happy to help!
Thanks,
Michelle
- Industry: Media Production
- Company size: 51–200 Employees
- Used Daily for 2+ years
-
Review Source
Resource Guru Makes My Daily Life Easier
Pros
I really love that it'll remind me what my schedule is like the night before I sleep. I feel at ease before I go to bed :) thank you!
Cons
I am not toop sure if there is such a feature already. However, it'll be best if I can match my personal calendars on match on Resourece Guru as well. I am an influencer and a writer. Therefore my hectic schedules may clash in and outside of work.
Response from Resource Guru
Hi Fauzi,
thanks for sharing your feedback! You could subscribe to your Resource Guru bookings from your external calendar if you'd like to, because we currently offer a one way calendar sync feature which lets you send your Resource Guru bookings to an external calendar such as Outlook - you can find a walkthrough here: https://help.resourceguruapp.com/en/articles/2942091-syncing-resource-guru-events-with-your-calendar
I hope this helps to clarify things for you, but please let me know if you have any further questions and I'll be more than happy to help.
Thanks,
Michelle