Resource Guru Reviews

Pros

- online so you can view it remotely
- clients can be color coded
- you can set various permission levels
- reporting is accurate
- customer service is fast

Cons

- searching for a specific project can be a challenge with no search feature
- nothing else, it works well.

Pros

Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.

Cons

I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.

Pros

Ease of use and simple , effective visualization of scheduled resources

Cons

Needed to integrate with Harvest to get full picture of time actually spent on projects rather than just time scheduled

Pros

Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily.

Cons

It only really does one function. But it does that function very well instead of spreading itself to thin.

Alternatives Considered

Jira, Slack, monday.com and Asana

Reasons for Switching to Resource Guru

Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru.

Pros

Intuitively easy to use, good usage of colors to present a quick glance of resource versus objectives deliverables

Cons

Integration with existing calendars, tools may not be smooth and sometimes not synced.

Alternatives Considered

Trello, Microsoft Teams and monday.com

Reasons for Switching to Resource Guru

Good usage of colors to present information quickly

Pros

Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service

Cons

No negatives to be honest it’s a better piece of resourcing software than I’ve ever used

Pros

functionality, ease of use, visibility and the way we're able to allow access to certain functions

Cons

would be nice to have a search function to look up past and future information

Alternatives Considered

Calendly, SimplyBook.me and HubSpot CRM

Reasons for Switching to Resource Guru

RG was highly recommended by a few of our colleagues

Pros

The product is very easy to use, intuitive, and fast. We love the ability to zoom in and out and have different views of our timeline.

Cons

What I (currently) miss most is the ability to quickly update the schedule. For example, to select multiple "tasks" for one employee and move them 1 or more days forward, in other words, to shift or postpone someone's entire schedule. We change schedules quite frequently so it would be easier for us to have this enabled. But I've heard that this would be possible down the road.

Alternatives Considered

Toggl Track

Reasons for Switching to Resource Guru

We wanted something specific for resource planning, not for task management, and the others we considered were more leaning toward task management.

Pros

I've been using Resource Guru since 2013 and it's constantly improving which is good to see. It's easy to use and provides decent reporting.

Cons

I'd like to see public holidays auto populated according to a country of choice and ability to limit daily bookable hours just by a number (e.g. 7.5h) without setting a rigid start / end / lunch break.

Alternatives Considered

Asana

Switched From

Google Docs

Pros

It looks great, the daily update emails are really helpful, it's very easy to use and the reporting is incredibly useful

Cons

I wish there were more features, especially around putting in (and being able to export) a project timeline with milestones. This would mean you could see the duration of a project and its different phases, then see all the resources booked underneath. I would also love a mobile app!

Alternatives Considered

Smartsheet

Reasons for Choosing Resource Guru

Float's pricing structure is ridiculous - there is no help for a small company

Switched From

Float

Reasons for Switching to Resource Guru

Resource Guru is intuitive and pleasant to use. it's also much easier and makes more sense.

Pros

My company chose Resource Guru because of the web based interface. We've stayed for the ease of use and robust reporting functionality. We are able to extract daily, monthly, and yearly (or custom) reports and easily create Excel pivot tables for internal analyzing. This feature alone is extremely beneficial to our company.

Cons

No dark theme. It's only a minor thing but would really like to see the quality of life feature added to future versions.

Pros

Easy to use, simple for all team members. Looks visibly pleasing.
I have implemented Resource Guru to my previous and current working places.
Very good value for money.

Cons

Needs to have an action for users to click once they have completed the task. I have been waiting for this for a few years now.
Still not very mobile friendly.

Alternatives Considered

monday.com

Reasons for Switching to Resource Guru

It was more beneficial for my team and how we work daily.

Pros

It's easy to use. Everyone can see what's on the schedule or what they are supposed to be working on. I can see how long a project is in our production queue to ascertain when we'll be finished. I can schedule vacations so others know which resources are available on which date.

Cons

The times are sometimes not correct. It seems to think a work day is twelve hours long, instead of eight. It's hard to schedule several projects in the same day. It's easiest to assign a project for the whole day.

Pros

Can't believe how cheap this software is and all the built in capabilities! It's great, we are a team of 7 and this has helped us with our project management bookings.

You can clearly see what work is booked in over the weeks/months and allows you easily to move stuff round.

Cons

I would like there to be an option to have specific colours per clients. It would also be good if it retained hours per project. For example we have big animation projects in that are broken down into sketches, moodboard, animation etc and would be good to have some sort of log if the time gets moved.

Pros

We like the easy to use approach and the overall visibility
Very important is the cooperation and management of a single resource with multiple people. To reduce the risk of double bookings or gaps...

Cons

There is very little what is not optimal. We are happy that overtime is possible now... but maybe a bit more reporting functionality would be good.. not as "extracts" more online!

and if I could whish for something, the integration into JIRA is something we would need!

Pros

The ease of use. It's helped me create buy-in among other departments internally with regards to schedule-driven process, whilst enabling everyone to maintain a proactive view on our resourcing capabilities (which ultimately informs everything else from our commercial functions, employment plans, etc).

Cons

I'd maybe tidy-up the 'Project' and 'Clients' tabs a little bit. Maybe introduce some filters to help you search for groups of each? That's about my only complaint, and it's not a big one by any means.

Pros

Intuitive, easy to use, efficient. Simplified our weekly and monthly production planning radically, allowing us to focus more effort on forecasting production load, maintaining workload balance and ensuring good capacity to execute our projects.

Cons

Doesn't yet have the ability to set recurring events. Drag and drop functions are sometimes unstable, particularly with cloud syncing.

Pros

+ flexible scheduling features
+ clear and easily readable UI

Cons

- if a day has 8h30m available, and 8h15m are scheduled, and another task is added with a 30m length, it shows up as "30m on waiting list and 15m free" - in my opinion, it would make more sense to show up as "15m on waiting list and 0m free"

Pros

We like the ability to visualize our employee utilization on a company-wide basis while being able to generate other utilization views by department and resource type. This helps us determine any utilization gaps and plan for cross utilization to ensure overall high utilization of our resources.

Cons

I would like to see a few more customization features for how the system currently treats over-bookings. We would like to be able to over-book resources and it show their utilization at 100%+ rather than it showing the conflict and a lower utilization until the over-allocation is corrected.

Pros

Software is relatively easy to use. It is not truly designed for a service type industry but with a little manipulation of the way fields are used, we have been able to make it a good resource for us to schedule our installation crews. It is much easier than many other programs I have looked at and our entire front office uses it to see daily schedules, schedule openings, future bookings as well as monitor backlog.

Cons

Program could use better co-ordination between bookings and scheduling as well as easier means to divide resources (employees) into groups (we did find a work around for this)

Pros

Friendly, very easy to use, and adaptable to my needs. Really enjoy the new things that come out regularly

Cons

Integration with other apps
No undo feature

Pros

Ease of use, highly customisable and visually appealing.

Cons

Something that could be added is the option of duplicating a scheduled project from one resource to another.

Pros

That you can easily move jobs around if they need to change and can book off holiday time and meeting time so that you don't overbook yourself.

Cons

The waiting time bit could be better if time is overbooked - doesn't allow for different lengths of working days.

Pros

flexibilityeasy of usefast overview about capacity

Cons

I would like a more powerful project overview on the scheduling page (for example sum of all hours planned for a specific project, wihout going to reports)