Podio Reviews

Pros

Podio is the great customizable software. The best thing about the Podio software is that we can track all of our important tasks and multiple projects at a one time and it is the only possible through the Podio software. We can easily collaborate with our team members and colleagues in a more efficient way. I can always use this efficient software for better manage my personal projects.Podio is one of the best project management software. The another great advantage of this software is that we can easily organized all of our important projects and assignment tasks in a group and colleagues. This software has outstanding features such as it has the great ability to create the custom folders in a more efficient way. Through this software, it is so easy for us to create a tasks and store a large amount of information in a project software.

Cons

The disadvantage of this software is that for the new users that they faced a lot of problem about the sharing of the multiple projects with our colleagues and team members at a one time. Hence, sharing of projects is so difficult for the beginners and users. This software lack a lot of features which is very essential for the new users. Podio software is not so easy to use. For the beginners, it is a little challenges for us to create a tasks and better manage our projects . It is so difficult in learning to use many of the features in a properly manner. But otherwise it is very simple for us to create a tasks to the specific projects.

Pros

Podio is like a canvas that comes blank and can be as deep as your imagination goes. It's extremely customizable and that makes it more than viable to any organization. It's a platform that can go in any direction you need, you just have to learn javascript to get it's full potential.

Cons

Platform outages are more common than i'd like. Every month there are at least 2 or 3 incidents that make reliability the goal Citrix should be after.

Alternatives Considered

Salesforce Sales Cloud and HubSpot CRM

Reasons for Switching to Podio

Price. The licensing model used by Podio works better for us.

Pros

We like the versatility of Podio: it really enables you to build a full-feature CRM with pretty complex workflow automation (using Globiflow) without having to code.

Cons

The frequent slowdowns & outages. We use Podio every minute and find that it is slow at the best of times (for instance, loading a simple message template takes 10-15 seconds) but often suddenly slows down to the point that tasks take 3-4 times as long. Podio then disables certain functions in a way that we cannot control. And sometimes (like today) Podio stops working altogether for a few hour, killing our business activity completely. It looks like they are chronically short of server capacity: the severity of the problems has fluctuated over the years but we are now at the point where we'll probably have to migrate.

Pros

Podio is a perfect software for teams that need to collaborate and work together on projects. It is an intuitive, user friendly platform designed to help teams manage their projects and tasks in one place. Podio allows teams to communicate and collaborate, plan and track tasks, manage files and documents, and review progress. It is also great for tracking individual tasks and setting goals. Podio provides a secure and organized platform for teams to manage their projects and tasks in one place. It is easy to use and helps teams stay organized and on top of tasks. It also offers great reporting tools that allow teams to review progress and make sure deadlines are met.

Cons

Podio offers limited customization options, which makes it difficult to tailor the platform to fit the specific needs of a business.

Pros

I like that this software can be accessed from mobile and from computer, while keeping a simple functionality.

Cons

The software is not overly user friendly. It is effective for what it is, but- not much to it.

Pros

A flexible and incredibly adaptable web platform for team and professional communication.

Cons

It was frustrating that I tried to link it with other platforms but couldn't.

Pros

Easy to use and learn. Walks you through tasks and alerts you so you won’t miss them. Will alert as well if tasks are late. Helps you stay organized. Things are marked when not read so you don’t miss new alerts

Cons

No bad experiences so far. Helps you stay organized.

Pros

Task management for a single user from my experience is hassle free

Cons

A bit more support materials on best practices, some in-app guides would be helpful

Pros

This software has a wide range of features that allow the company to develop projects, assign tasks and share them in real time, using the platform's own features or even integrating existing systems in the company. All this in a way adapted to the needs of each company.

Cons

The only disadvantage I see in this platform has to do with the amount of functionality and information available (which on the one hand is good) but also that it leaves users easily lost in this amount of information, requiring external help or the implementation of other software. I think they need to make it more practical and intuitive to use.

Pros

The platform is great for small business, especially if just starting out. Once you get everything set up, it's very simple to use.

Cons

There isn't much about the software that I don't like. It's pretty great, and it's completely free. Can't complain.

Pros

This app felt like a blank canvas. You can create a lot of workspaces, each with differentes apps that have different functionality, such as "Expenses" and "People". For each app, you can create items, that you can call whatever you like, e.g. "Payment" and "Person", respectively. Within them, you have many field options and you can customize quite a bit, even automatically creating tasks. I also appreciated that the calendar, your tasks and your contacts have their separated site. Each works automatically, adding events that you interacted with automatically to your calendar, the same with tasks that were delegated to you. In summary of the good stuff, lots of possibilites. Also, formulars where quite helpful.

Cons

As much as it has pros, there is for me and the organization where we used it, one big Con, that goes throughout the whole app: too much flexibility and little restraint/focus. The tool is a blank canvas, and I am sure you can create a good workflow for different needs. The problem is, that you (at least we did) need a single person that first, understands how it all works second, takes the time to create each app and the item-configurations (altough there is a marketplace where you can use other people's templates) and third, explain it to everybody else. The problem comes, when you realize there was an unknown feature or a simpler way of doing things. There is so much that is possible that you might end up complicating your workflow to much.

Pros

The cloud-based application lets the organizations to communicate within the company or with another company for their requirements. It has helped us to collaboratively work using a single platform by sharing data such as business processes and project management reports, and through real time communication. Delegating and tracking the tasks has never been so easy! Using this software has improved our productivity and time management. We could build and maintain good relationships with the customer. The best thing about this software is that, it had given us the ability to control who can access the workspace environment, thus adding to the security feature. Since the files can be shared in one common place, multiple email threads and redundancy could be avoided.

Cons

This utility does not provide phone support, which is a huge drawback. The users are expected to always work from their desktop computer environment. The developers of this application are not always ready to change the application features of the tool. The option of printing out the shared pdf, directly, is not present in the current version of the application. The user interface of this application also needs to be updated, as some find it cumbersome to use. If you are checking out for some automation in workflows, you would be disappointed as there are none!

Pros

The level of customization is amazing, and really makes Podio an incredibly versatile tool. Even with the mid-level plus pricing plan, we've utilized custom workspaces for a large variety of use cases throughout our company. The team at Podio also releases updates fairly often, which is great to see. Almost every update has added value to how we use the application.

It's obvious that the Podio team has put a lot of work into what they have released thus far. The quality is great, and I can't think of anything that doesn't work properly or that feels messy. I'm confident that new features they release in the future will be just as well polished.

Cons

The number one limitation to Podio is the lackluster permission structure. On one hand, it has really forced us to create truly collaborative and transparent workspaces. However, it has also made it /impossible/ to use Podio for certain more sensitive applications. It is also incredibly annoying that there isn't an overall admin group for the total organization. We have multiple admins for our Podio organization (who help create and maintain workspaces), and each of us have to be added to every workspace as an admin in order to maintain the system. This means that our feeds get spammed with activity from every workspace, making it pretty useless for our own needs. It also bloats some of our workspaces, and makes it tricky to maintain stuff.

In the plus price level, reports are kind of a joke. I believe they get a lot better in the higher plans, but plus level reports are almost useless.

Pros

Anything you can throw at it, it can do. Integrates with Zapier for most other software. Make it an all in one software for everything, not just a singular function (where we messed up).

Cons

It is not natively supported by a lot of other vendors so without Zapier or an expensive developer, you are either ALL IN with Podio or you may have issues growing and scaling. We didn't run into these until we were really big and not being able to automate some of our processes with other software's bottlenecked us.

Pros

Ease of use - if you are in a common business industry then you can easily find ready-made apps that fit your business practice.
Customizable - you can easily modify existing apps and create your own to fit any business need.
Automation - you can automate almost any task using Globiflow. If you know PHP you can go even further without using Globiflow.

Cons

Reporting - reporting on your data is very limited and not very customizable. This is a major Con. If you want robust reporting then you have to download your data and view it with another tool. Podio's reporting capabilities are very basic.

Pros

Javascript based easy calculations fields.
Relationship fields allow easy access to 'like' items that don't follow the same workflow.
Globiflow integrations opens up 'get' 'post' and'if this then that' features that cut down on tedious work.
Podio Super menu chrome extension is extremely helpful for entities with a lot of workspaces/apps.

Cons

Without extension you cannot mark several items in table format. You have to go into each individual item separately (or export to excel update and them import) which is a massive pain.

Pros

This is by far the easiest project management software to work with - if you are considering using it, just try it out for a few days and you will be sold!

Cons

Nit-picky things like how difficult it can be to remove someone from your employee network when they stop working for you.

Alternatives Considered

monday.com, Asana and Smartsheet

Pros

I like having all the different workspaces to separate our different company locations and depts. I like the ease of setting an employee up or removing an employee and the ease of inviting an employee to a workspace.

Cons

I don't like if I have an employee who is no longer at one work space and moved to another, I can't easily move their workspace location. I have to create separate workspaces in different workspaces for an employee.

Pros

Easy to use on a number of devices once you're done with the initial setup. Podio allows you to access your most crucial business data anytime and anywhere at a reasonable price. It's awesome how you can integrate with so many other apps and send and read emails or text messages. It is also highly customizable! You can set up individual tasks and correctly assign each task to different team members in a very organized manner.

Cons

It's a bit difficult to set up and may need extra help managing the initial set up. Being quite flexible comes with a price as its set up can be a pain without proper training. Design can also be improved as it is not as pleasing as most productivity apps available in the market.

Pros

You can let your end-users build their own workflows, apps, ... The core is an online database you create all tables yourself and it bings together the structured and unstructured info in one view.

Cons

Some functionality is kept to a minimum and so some simple options are missing but the core model is strong and that is the most important. Some personalisations on the presentation would be useful.

Pros

It is so flexible in types of information to capture and ability to create relationships between entities. I have not found this level in other software tools.

Cons

Because it is so flexible, very little has been set up advance which makes set up a little more labor intensive. They offer templates but I found it easier to start from scratch. Also the automation was not as intuitive to se up.

Pros

What I like most is the flexibility of the software. You can pretty much use this for everything (invoices, inventory, user management, etc). It's to be designed to your own desires. Also you can share with external organizations.

Cons

It's pretty expensive I heard, and there is quite a lot of slowness in podio (downtime). But mostly fixed very fast.

Pros

Podio is ideal for small to medium sized businesses. It's highly flexible, letting you adjust the CRM to suit your business and language. It's really easy to use, so internal adoption is easy and you can use it for managing so much more than just CRM. It's easy to create new apps and templates and you can modify these on the fly.

Cons

Any advanced features require extensions and/or the premium version to have access to GlobiFlow (which is awesome, but the costs add up for small businesses).
Support can be a little slow at times.

Pros

The flexibility of the software, the cloud-based nature, and the ease of use. I would not hesitate to recommend it to others.

Cons

We're ready for a more inclusive marketing automation software that integrates with our web presence as a more robust CRM. This was a great product that served us well, but our business needs are different now.

Pros

If you are in a dire need to customize apps in your project management system then Podio is the best answer to it. The app will help you to keep your project organized as well as doing customization based on your need. It is a mobile friendly application with analytic report feature.

Cons

Please take your time to understand how it works. Once you did it, you can do anything with podio. In addition, it would be better if we could print report in pdf instead of exporting XL files.